You work in your language. Your office writes German.
Spindar Office is the digital secretary for tradespeople and small businesses. It reads your mail, explains it in your language and prepares the reply in German. Nothing goes out without your approval.
Spindar Office is in the pilot phase. We are taking on businesses step by step.
Finanzamt
ÖzetZusammenfassung auf Türkisch
Vergi dairesi 2025 yılı için eksik bir belge istiyor. Son tarih: 20 Ekim.
AntwortEntwurf auf Deutsch
Sehr geehrte Damen und Herren, anbei erhalten Sie die angeforderte Unterlage. Mit freundlichen Grüßen
Does this sound familiar?
The day belongs to the building site.
Emails, letters and calls wait until the evening.
Letters from the authorities are hard to understand.
What is being asked for? By when? And how do you reply correctly in German?
Quotes and invoices are written at night.
On top of that come outstanding payments and the documents for your tax adviser.
Too little work for an office employee.
But the work of an office employee is still there every day.
What you gain.
One inbox for everything.
Emails, photographed letters, WhatsApp messages and calls in one place.
You understand what the letter says.
What does it say, what is being asked for, by when? You read the summary in your language. The deadline is in the calendar.
Replies in good German.
The draft is ready. You read it in your language and approve it with one tap.
Nothing goes out without your approval.
Letters to authorities, banks and insurers, or about tax and legal matters, are never sent on their own. The decision is always yours.
Quote, invoice, payment.
The enquiry becomes a quote, the quote becomes an invoice. If a payment is overdue, a friendly reminder goes out.
The report in the evening.
What came in today, what went out, what is still waiting? And who is where tomorrow?
An example from everyday work
Tuesday, 12:30.
A letter from the tax office (Finanzamt) arrives. The master craftsman takes a photo of it. Five minutes later he reads a summary in Turkish on his phone: what is being asked for, by when, and that a draft reply is ready. He approves it with one tap. The letter goes out in German, and the deadline is in the calendar.
What is included.
Mail and letters
- Sorts incoming mail, summarises it and keeps track of deadlines.
- Explains letters from the authorities: what the letter says and what options you have.
- Prepares replies and presents them to you for approval.
Quotes and money
- Writing quotes and invoices.
- Tracking payments and sending reminders for unpaid invoices.
- Reading incoming invoices and preparing them for payment.
- Matching bank transactions to invoices.
- Every month, a finished package for your tax adviser.
- A warning when a supplier suddenly gives a new IBAN.
Customers and jobs
- Customer, quote, invoice and documents are in one folder.
- An overview of stock and purchasing.
- Phone assistant and web form for enquiries.
- On request, your own website and your own online shop.
Your team
- Inviting staff, daily schedule, working hours and holidays.
- Photos of the work and a signature when the job is accepted.
In your language.
You can use it in seven languages: German, Turkish, English, Arabic, Russian, Polish and Ukrainian. What leaves the office is in German.
Data protection considered from the start.
- Hosting in the EU.
- Each company has its own separate data area.
- The AI prepares. The decision is always made by a person.
Frequently asked questions.
Does the AI send letters without me?
No. Letters to authorities, banks and insurers, or about tax and legal matters, never go out on their own. You approve each of these replies yourself.
Is this legal advice or tax advice?
No. Spindar Office explains what a letter says and prepares replies. It does not replace the advice of a lawyer or tax adviser.
In which languages can I work?
In seven languages: German, Turkish, English, Arabic, Russian, Polish and Ukrainian.
Can usage suddenly become expensive?
No. For each company there is a fixed upper limit for AI usage per month. There are no surprise costs.
When can I start?
Spindar Office is in the pilot phase, and we are taking on businesses step by step. Register your interest and we will get in touch with you.
Register your interest in Spindar Office.
Tell us briefly about your company. We will get in touch as soon as we can take you on.